Job Description

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Job DescriptionJob Description

Highlights

This role requires strong communication skills and the ability to work independently and collaboratively within a team environment.

• Business level in English
• Computer / Software skills
• Office Admin work experience is a plus
• Self motivated and task management skill
• Japanese skill is a plus
• New graduates are also welcome to apply

Full time / Non-exempt (Hourly)
Office location: Schaumburg, IL
Working hour: 8:30am - 5pm (M-F)
*Hybrid: Up to 2 days per week Telework option will be available after training period (30 - 90 days).
Title: Sales Coordinator
Great Health/Dental/Vision insurance are available.

Main duties

• Office supplies maintenance
• Executive support
• HR related administration
• Event planning / organizing

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Position Summary

Provides administrative and clerical level support, including, but not limited to: Executive Management; Human Resources & Administration and Credit Departments. Responsible for day-to-day assistance with, and execution of, applicable office management and related organizational procedures. Initial contact for applicable employee HR and benefit issues.

Essential Functions and Responsibilities

• Assist with office maintenance needs/issues including contact with Office of the Building
• Coordinate / perform general office duties such as monitoring and maintaining stock of office supplies (coffee, paper, pens, etc.). Prepare and submit for approval purchase invoices.
• Provide reception duties including answering main line and forwarding to appropriate department
• Provide general support to visitors (restaurant reservations, meeting room set up, serve refreshments, etc.)
• Participate in Human Resources activities: coordinate employee seminars; company events; maintain up-to-date payroll information, and other tasks as requested.
• Assist with IT related system needs, work with IT support team to resolve hardware / software issues, track and manage company owned assets (cell phones, laptops, cars, etc.).
• Develop and manage applications in Kintone (Office Management Software) and serve as first level resource for employee issues related to Kintone.
• Involvement with Credit Department activities to include gathering necessary data for monthly Marine Insurance report; renewal of business insurance; obtain and distribute Certificates of Insurance.
• Review, reconcile, and submit for approval, all group insurance and related benefit plan invoices along with corporate invoices (rent, energy, data services, etc.)
• Maintain up-to-date company records. File and retrieve corporate documents, records, and reports.
• Review office operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
  

Secondary / Administrative Responsibilities

• Prepare agendas, coordinating catering for luncheons, for committee, board, and other meetings.
• Make travel arrangements, booking hotels, etc.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Prepare outgoing mail (envelopes, packages, etc.)
• Provide administrative / clerical support to CEO, COO, CFO, Expats and to other departments as requested.

Qualifications

• Associate's degree or equivalent (Bachelor's degree )
• Office/Admin work experience
• Fluent / Business level in English
• Japanese skill is not required but helpful
• Excellent communication skills (written and verbal)
• Proficient in Microsoft Office, especially in Word and Excel
• Legally authorized to work in the United States

If you are interested in applying for this job please press the Apply Button and follow the application process. Energy Jobline wishes you the very best of luck in your next career move.

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