Job Description

HR Assistant

The HR Assistant plays a key role in supporting HR functions, ensuring smooth employee lifecycle processes, and maintaining accurate documentation. This position requires excellent communication, attention to detail, and the ability to handle confidential information with professionalism.

Key Responsibilities:

• Prepare and organize new hire paperwork, system setup, and welcome materials, coordinate with IT, Director of Administrative Assistant.
• Assist in hiring new employees- creating job descriptions, posting jobs, screening and coordinating interviews, assist in writing offer letters.
• Assist employees with benefits enrollment and changes.
• Manage offboarding paperwork, conduct exit interviews, and ensure compliance.
• Assist in gathering and reviewing timekeeping data for payroll processing and process payroll.
• Maintain driver qualification files and ensure up-to-date compliance documentation.
• Process HR-related bills and invoices with appropriate approvals.
• Track company assets such as uniforms, keys, and electronic devices.
• Announce birthdays and work anniversaries.
• Coordinate appreciation events, and internal announcements.
• Conduct 30/60/90-day follow-ups with new employees.
• Maintain organized and confidential employee files (both physical and digital).
• Prepare necessary paperwork to facilitate employee review processes.
• Support HR leadership in administering leave of absence and FMLA paperwork.
• Prepare internal announcements for new hires, promotions, and terminations.

Qualifications:

• 13 years of HR or administrative experience preferred.
• Strong organizational and time management skills.
• Excellent verbal and written communication.
• Proficiency in Microsoft Office Suite and HR software systems.
• Ability to maintain confidentiality and handle sensitive information.
• Detail-oriented, dependable, and proactive in problem-solving.

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